The DU Mathsoc Annual General Meeting of the 98th Session, 2020-2021 was held on Wednesday, 21st April at 6:00pm via Zoom, the Auditor in the Chair.
The full Agenda can be found here.
Minutes
Minutes of the EGM held on 14th October 2020 can be found here.
These minutes were read by the Secretary and, there being no objection to their accuracy, were then accepted and signed by the Auditor. The signed minutes can be found here.
Reports
Reports from the Executive Officers were be read to the Society. These reports can be found below.
Elections
Elections to the Committee for the upcoming 99th Session (2021-22) were held.
The candidates for each Committee position were given time to address the meeting before a vote was taken electronically.
The results of the elections are as follows:
| Committee Position | Elected |
|---|---|
| Auditor | Nina Chen |
| Treasurer | Ross Beatty |
| Secretary | Philip Kruger |
| Librarian | David Hull |
| Public Relations Officer | Ryan McGowan |
| Quizmaster | Sean Fitzgerald |
| Webmaster | Eoin Hanrahan |
| Sophister Representatives | Joseph Davies; Lucy Fitzsimmons |
| Senior Fresh Representative | Solenn Hughes |
Motions
Constitutional amendments, as proposed by the Auditor, can be found below.
Motion A – Amendments to Article 5
The motion was read and following a discussion was deferred until the end of the meeting.
Motion B – Amendments to Article 6
The motion was read and subsequently passed by majority vote.
The AGM became briefly inquorate as attendance fell below the requisite 20 attendees. Attempts were made to regain quorum and when some Members rejoined the meeting, quorum was counted and deemed sufficient.
Motion C – Amendments to Article 7
The motion was read and subsequently passed by majority vote.
Motion D – Amendments to Article 13
The motion was read and an amendment taken from the floor. The amendment taken was to change the wording of Article 13.1 to read as follows:
This Constitution and its Schedules may only be amended by a simple majority vote at an EGM or AGM. Notices of such amendments must be submitted to the Secretary no less than seven days before the date of the General Meeting and must be signed by a proposer and seconder, each of whom shall be Ordinary Members of the Society.
The amendment was accepted and there being none further, the motion was passed by majority vote.
Motion A – Amendments to Article 5 (cont.)
Following a brief discussion, an amendment was taken from the floor. The amendment taken was to change the wording of Article 5.5 to read as follows:
The Committee shall bear collegiate responsibility for all its actions, except in exceptional circumstances, as outlined in this Constitution. Thus, if a matter is agreed by majority vote, each Committee Member must give that decision full public support, regardless of personal opinion, while acting in an official capacity on behalf of the Society.
The amendment was accepted and there being none further, the motion was passed by majority vote.
The Chair gave his thanks to the Members for their attendance and patience in awaiting the returning of results. There being no further business, the meeting was adjourned at 9:00pm.